&Open have carefully designed our HR integrations to only process the data fields we require for gifting purposes. We only require the ability to read information from your HR system ("read access"), and under no circumstances will we change any data within your HR system ("write access").
&Open will only access the parts of the information needed to send out gift invitations to recipients, or to use for sorting and filtering your staff members when creating campaigns, such as team names, positions or offices. We also check for fields such as “last working date” so that we can avoid sending a gift to a team member who is no longer with the business.
Data fields
Core elements that will sync from your staff system to enable gifting features:
First name
Last name
Work Email
Hire date/Start date (for anniversary gifting and onboardings)
Department/Team
Office location (country)
Additionally, we encourage you to include the following optional fields that enable advanced filtering functionality or make the data easier to work with once it's loaded into the platform:
Position/Title
Birthday (just month and day, not year, to enable birthday gifting)
Employee ID
Personal email (if sending onboarding gifts before employee’s start date)
Profile Picture
Including these details as context will unlock additional features and enable a more attractive and useful interface to your gift senders:
Employee filtering
The following fields can also be included to help us to filter out inactive employees so that they don't receive gifts. You can also just filter the data set you send us when creating the service account so that certain classes of employees (e.g., contractors, part-time workers) are not included if you don’t intend them to be gifted.
Employment type
Status
Termination Date
Last Working Date
Last day of work
Examples of elements that we do not require and will not read nor synchronise:
Absence entitlement
Account Number (US)
Address
BIC
Contract ends
Cost center
Emergency contact name
Fixed salary
Gender
Health Insurance
Hourly salary
IBAN
Last modified
Marital status
Name on bank account
Nationality
Notice Announced
Notice period
Personal Phone Number
Phone Model
Emergency contact phone number
Emergency contact relationship to the employee
Employee Pension Scheme
Postcode
Probation period end
Public holidays
Routing Number (US)
Salary interval
Social Security Number
Type of Visa
Vacation day balance
Visa expiry date
Weekly hours
Work schedule
Termination reason
Termination type
Subcompany
Each of the available HR integrations will name these fields slightly differently. We have a set of guides for the most common HR systems below: